Benefits of NOAC
Arrival Date
Attendance
Conference Fee
Reservation Quota
Cancellation & Refund Policy
Youth / Adult ages
Lodge Key 3 Recognition
Adviser Guidebook / Program Participation Packet
As you promote the conference to your lodge membership and plan the details for your lodge's involvement in conference activities, keep in mind the many benefits that are likely to accrue for your lodge and its members. Lodge members will return home with:
The 2002 National Order of the Arrow Conference will begin with dinner on Saturday, July 27 and end after breakfast on Thursday, August 1, 2002. The conference will be held at Indiana University at Bloomington. All lodge contingents will be assigned arrival times for Saturday, July 27. (The conference will not include an early arrival day.)
All Arrowmen who are registered members of the Boy Scouts of America and have their council's approval, are eligible to participate in the 2002 national conference.
All participants must register as a member of a lodge contingent or be a member of the conference support staff.
Lodges are expected to provide every opportunity for persons under the age of 21 to attend. Adult participation should be approved on the basis of need to provide responsible leadership supervision for the lodge contingent. Every lodge contingent must have two-deep adult leadership.
The conference fee is $305.00 for youth and adult members who pay their total conference fee by May 31, 2002 (postmark date). Conference fees paid after May 31, 2002, will be $355.00 for youth and adult members. The fee includes five night's housing, 14 meals, program and support materials, and recognition items during the six-day conference. The fee is payable in the following manner:
To secure the youth and adult spaces desired, each lodge must complete the Lodge Contingent Reservation form accompanied with a nonrefundable $100.00 per-participant reservation deposit. No individual reservations will be accepted. All lodge reservations must be transmitted through the local council office and accompanied by a transmittal form .
A lodge reservation form and fees deposit must be received before the lodge is placed on the conference mailing list.
All NOAC participant fees must be received by the OA Director no later than June 30, 2002.
Encourage adult Arrowmen in your lodge to establish a special fund to help youth members attend and share in the conference spirit. Your lodge and Scouting will benefit for years to come.
For the 2002 NOAC, each lodge will be allowed 10 delegates plus 1.70 percent of the lodge's December 31, 2000 year-end charter membership (10 + 1.70% of a lodge's 12/31/00 charter membership = lodge reservation quota). A council with multiple lodges will be allowed 10 delegates plus 1.70 percent of all their lodges' December 31, 2000 year-end charter membership. The ratio of youth reservations to adult reservations has been set at 2 to 1.
All lodges will have until March 1, 2002 (postmark date) to use their allotted number of youth and adult reservations. Reservations not used by March 1, 2002 will be released to other lodges on a first-come, first- served basis only.
The $100.00 per-person deposit is transferable to a substitute within the same lodge on a one-for-one basis, but it is nonrefundable, and may not be applied to the balance due for another person. Deposits may only be transferred from youth to youth or from adult to adult.
For fee and ratio purposes, a youth member must be under 21 years of age during the entire conference.
For housing, travel, and youth protection purposes, youth are under 18 years of age.
The Key 3 of your lodge will receive an attractive golf shirt with the 2002 national conference logo on the left breast if they attend the 2002 NOAC with at least 10 additional Arrowmen from your lodge. (Lodge Key 3 includes the lodge chief, lodge adviser and lodge staff adviser or Scout executive.)
A Contingent Adviser Guidebook and Program Participation Packet will be sent to all lodges that have confirmed reservations after March 1, 2002.
The program participation packet will include lodge activity reservation forms, which will be developed by the section chiefs during the national planning meeting on Dec. 27-30, 2001. Individual registration forms and materials will also be included in the packet.
Revised 11/19/01b